---
title: What does each report show, and when should I use it?
description: A quick guide to every report under the Reports menu
---
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# What does each report show, and when should I use it?
## A quick guide to every report under the Reports menu
All reports live under the **Reports** menu. Alongside the reports there’s a **Dashboard** (an at-a-glance summary), **Smart Reports** (AI-generated reports built from your own data — currently in Beta, see below), and **Exports** (bulk data exports — see the end of this article).
**Smart Reports (AI-generated reports)
Reports \> Smart Reports**
Ask Smart Reports for the report you need in plain language and it generates it from your gym’s data — useful when you want something outside Octiv’s standard report list. This feature is in Beta. See [What is Smart Reports, and how do I use it?](https://knowledge.octivfitness.com/what-is-smart-reports-ai-generated-reports-beta?hsLang=en) for details.
**Exports (bulk data exports)
Reports \> Exports**
Use Exports to download your data to a spreadsheet. Choose a **Type**, optionally set a **Location** (or leave it as All), then click **Export**. The available types are:
- **Members** — your member records.
- **Finances** — financial / transaction data.
- **Bookings** — class booking data.
- **Leads** — your leads.
**Attendance**
- **Overview** — overall attendance across the facility.
- **Class** — attendance broken down by class.
- **Member** — attendance for an individual member.
- **Member Non-Attendance** — members who haven’t attended in a chosen period. Includes a **Send Comm** action to message those members directly — a simple win-back/retention tool.
- **Trainer** — sessions/attendance by trainer.
- **Debtors** — members with outstanding balances. Includes a **Send Comm** action to message debtors directly — useful for collections.
- **Discounts** — discounts and special rates applied, now accurate at package level.
- **Package Revenue** — revenue by package.
- **Payment Types** — a breakdown of payments by method.
- **Store Sales** — sales from the Store.
- **Personal Bests** — members’ personal-best results.
- **Members** — your member records.
- **Finances** — financial / transaction data.
- **Bookings** — class booking data.
**Finance**
- **Debtors** — members with outstanding balances. Includes a **Send Comm** action to message debtors directly — useful for collections.
- **Discounts** — discounts and special rates applied, now accurate at package level.
- **Package Revenue** — revenue by package.
- **Payment Types** — a breakdown of payments by method.
- **Store Sales** — sales from the Store.
- **Personal Bests** — members’ personal-best results.
**Exercises**
- **Personal Bests** — members’ personal-best results.
***Tip — the Send Comm tool***
*Two reports: **Member Non-Attendance** and **Debtors** — let you message the members in the report straight from the report screen using Send Comm. It’s an easy, targeted way to run win-back and collections outreach without exporting lists.*
- [Getting Started](https://knowledge.octivfitness.com/getting-started?hsLang=en)
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